Electronic Bill of Lading and Workflow Automation Solutions

Shipping Documentation.

SmartBOL® Cloud offers extensive shipping documentation
that includes bills of lading, packing slips, labels and other
documents.

• Straight, VICS or Walmart bill of lading form support.
• Consolidates shipments into a master bill of lading.
• Creates packing slip and labels.
• Maintains Shipment History.

Sign and Digitize warehouse documents
SmartBOL creates an electronic bill of lading by capturing and applying signatures electronically. Digitized documents are
saved into the shipper’s account for on-demand retrieval.
Documents are also distributed to other parties automatically.

Kiosk driver check-in/out
Kiosk software allows drivers to self check-in and/or sign shipments and receive the signed bills of lading as electronic
bill of lading (eBOL).

QR scan driver check-in/out
Included in Solution plan only. Drivers check-in or check-out by scanning QR code at the entrance of the warehouse or welcome center, without leaving the truck. After loading is complete, they can check out by scanning a QR code or by using a Kiosk.

Sign Delivery (POD) Electronically
SmartBOL creates electronic proof of delivery without using a
mobile app. All PODs are saved into the shipper’s account and
distributed to other parties.

Driver Check-in

The SmartBOL Driver Check-in allows driver’s to check into the facility using kiosk or QR scan and alerts the warehouse personnel about the carrier’s arrival. This process create better log of truck movements while offering a real-time view of the docks.

SmartBOL Yard View

The SmartBOL Yard View feature offers a simple, interactive yard view that streamlines scheduling and communication with drivers. With drag-and-drop capability, users can efficiently manage yard operations, and automated driver communications ensure that drivers are promptly updated with critical information related to their pickups or deliveries.

Inbound Document Processing 

SmartBOL’s inbound documentation feature streamlines the process of receiving and managing bills of lading and other logistics-related documents from external parties. It automates the intake of these documents, whether they are sent via email or through an API, and securely stores them in the SmartBOL platform for future reference or processing.

Key aspects of SmartBOL’s inbound documentation functionality include:

1. Document Reception: Inbound bills of lading and other documents can be sent to SmartBOL via email or API. This allows companies to receive critical shipment information from their partners, suppliers, or customers without manual intervention.
2. Secure Storage: Once received, the documents are stored securely within the SmartBOL platform. This centralized storage system ensures that all inbound documents are easily accessible, traceable, and safe from loss or damage.
3. AI-Powered Processing (Add-On Feature): For more advanced use cases, SmartBOL offers AI-powered capabilities to process inbound documents automatically. This feature extracts relevant data from documents, categorizes them, and integrates the data into other business systems (such as ERP or WMS). This reduces manual data entry and ensures greater accuracy..
4. Search and Retrieval: The inbound documents can be quickly retrieved through SmartBOL’s document search functionality, ensuring that any document can be found easily whenever needed, for auditing, compliance, or operational purposes.

This feature is especially useful for companies looking to streamline their logistics workflows by digitizing and automating the handling of inbound documents, thereby improving efficiency and reducing errors.

Document Retention and Retrieval

The cloud based document repository stores all documents processed by SmartBOL. Documents can be quickly retrieved through SmartBOL’s document search functionality, ensuring that any document can be found easily whenever needed, for auditing, compliance, or operational purposes. Authorized users can search, view, share and/or email by click of a button. SmartBOL can handle storage from a few days to several years.